Privacy & Cookie Policy

City of Cambridge Brass Band
(Charity Number: 1083294)

Last updated: 26 April 2026

PART 1: PRIVACY POLICY

1. Introduction

City of Cambridge Brass Band (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This policy explains how we collect, use, and protect your personal data when you visit our website, sign up to our newsletter, make a donation, or otherwise interact with us.

2. Legal framework

We process personal data in accordance with:

• UK GDPR
• Data Protection Act 2018

We are regulated by the Information Commissioner's Office (ICO).

3. What personal data we collect

Information you provide directly

• Name
• Email address
• Information submitted via contact forms
• Information provided when signing up to our newsletter

Donations

If you make a donation via JustGiving, your personal data is collected and processed by JustGiving in accordance with their own privacy policy. We may receive limited information such as your name and donation details where you have chosen to share them.

Information collected automatically

• IP address
• Browser type and version
• Pages visited and time spent on our site
• Device and usage data

4. How we use your data

We use your personal data to:

• Respond to enquiries
• Send newsletters and updates (where you have consented)
• Manage and improve our website
• Promote our events and activities
• Measure the effectiveness of our communications and advertising

5. Lawful bases for processing

We rely on the following lawful bases:

• Consent – for newsletters and non-essential cookies
• Legitimate interests – to operate and improve our website and promote our charity
• Legal obligation – where required by law

6. Cookies and tracking technologies

We use the following tools:

• Google Analytics 4
• Meta Pixel
• Google Ads

We also embed content from:

• YouTube
• SoundCloud

These services may set cookies and collect data about your interaction with embedded content.

7. Email newsletters

If you subscribe to our newsletter:

• We will collect your email address (and any additional information you provide)
• You will only receive emails if you have actively opted in
• You can unsubscribe at any time using the link in our emails

We may use a third-party email provider to manage and send newsletters securely.

8. Sharing your data

We may share your data with trusted third parties, including:

• Analytics providers (e.g. Google)
• Advertising platforms (e.g. Meta and Google)
• Email marketing providers
• Fundraising platforms (e.g. JustGiving)

We do not sell your personal data.

9. International transfers

Some of our service providers may process data outside the UK.

Where this happens, we ensure appropriate safeguards are in place, such as standard contractual clauses.

10. Data retention

We only retain personal data for as long as necessary for the purposes it was collected, including legal and administrative requirements.

11. Your rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion
• Object to processing
• Restrict processing
• Request data portability

To exercise these rights, contact us using the details below.

12. Data security

We take appropriate technical and organisational measures to protect your data.

13. External links

Our website may include links to third-party websites. We are not responsible for their privacy practices.

14. Contact us

City of Cambridge Brass Band
Email: manager@cambridgeband.co.uk
Website: cambridgeband.co.uk

15. Complaints

You can complain to the Information Commissioner's Office (ICO) if you are unhappy with how we handle your data.

PART 2: COOKIE POLICY

1. What are cookies?

Cookies are small text files placed on your device when you visit a website.

2. How we use cookies

We use cookies to:

• Ensure the website functions properly
• Understand how visitors use our website
• Support our communications and advertising
• Enable embedded media content

3. Types of cookies we use

Essential cookies

Necessary for the operation of the website.

Analytics cookies

We use Google Analytics 4 to understand how visitors use our website.

Advertising cookies

We use:

• Meta Pixel
• Google Ads

These cookies help us measure advertising performance and reach relevant audiences.

Embedded content cookies

Our website includes embedded content from:

• YouTube
• SoundCloud

These services may set cookies when you interact with embedded media.

4. Consent

When you first visit our website, you will be asked to accept or reject non-essential cookies via a cookie banner.

Non-essential cookies (analytics, advertising, and embedded media) will not be set unless you provide consent.

5. Managing cookies

You can control cookies through your browser settings. Disabling cookies may affect site functionality.

6. Third-party cookies

Some cookies are set by third-party providers, including Google, Meta, YouTube, and SoundCloud.

These providers may process your data outside the UK.

7. Changes to this policy

We may update this policy from time to time.

8. Contact us

For questions about cookies:

City of Cambridge Brass Band
Email: manager@cambridgeband.co.uk
Website: cambridgeband.co.uk

9. Further information

For more information, visit the Information Commissioner's Office website.